Job Purpose
The Senior
Procurement Executive is responsible for managing end-to-end procurement
activities, ensuring cost-effectiveness, quality, and timely delivery of goods
and services. This role also involves handling import and export operations,
including customs clearance, documentation, and compliance with local and
international trade regulations.
Principle Accountabilities
Procurement
& Sourcing:
- Source, negotiate, and manage suppliers for goods and
services in accordance with MESRA policies.
- Issue
purchase orders and monitor delivery timelines to ensure project and
operational needs are met.
- Evaluate
supplier performance based on quality, pricing, delivery, and service.
- Source and
procure raw ingredients, packaging materials, and equipment from local and
international suppliers.
- Negotiate
pricing, terms, and contracts to achieve cost savings while maintaining
quality and delivery timelines.
- Build and
maintain strong vendor relationships and market intelligence.
Import
& Export Management:
- Oversee all
import and export documentation including invoices, packing lists,
certificates of origin, and shipping instructions.
- Coordinate
with freight forwarders, customs brokers, and logistics providers to
ensure timely shipment and delivery.
- Monitor
international shipments and logistics costs to optimize efficiency and
ensure product freshness.
- Track and
manage international shipments, ensuring proper Incoterms are applied and
adhered to.
Customs
Clearance:
- Ensure all
imported/exported goods comply with local & international customs
regulations and obtain necessary approvals and permits.
- Liaise with
customs authorities and third-party agents to resolve clearance issues and
minimize delays.
- Stay updated
on regulatory changes affecting import duties, tariffs, and import/export
documentation.
- Ensure
competitive pricing to optimize procurement costs.
- Prepare
regular procurement reports and shipment tracking updates for management.
Compliance
& Risk Management:
- Ensure
adherence to internal procurement policies, international trade laws, and
regulatory requirements.
- Maintain
accurate procurement and shipping records for audit and reporting
purposes.
- Proactively
identify risks in supply chain operations and implement mitigation plans.
Cost
Management & Reporting:
- Support
budget planning and cost control initiatives.
- Analyze
market trends and supplier pricing to optimize procurement costs.
- Prepare
regular procurement reports and shipment tracking updates for management.
Inventory
& Supplier Management:
- Work closely
with warehouse and production teams to maintain optimal stock levels
without overstocking.
- Accurate and
careful forecasting of stock replenishment to avoid out-of-stock OR
oversupply of material that might cause wastages OR high stock holding.
- Identify and
qualify new suppliers for key F&B items while maintaining approved
vendor lists.
- Drive
continuous improvement in procurement processes and supplier
collaboration.
Additional
Responsibilities:
- Perform any other duties or tasks as assigned by
management or immediate superior from time to time.